Efficient Guide- How to Delete Emails from Outlook and Keep Your Inbox Organized

How to Delete Email from Outlook

Managing your email can be a daunting task, especially when you have a large inbox filled with old and unnecessary messages. Deleting emails from Outlook is a straightforward process that can help you keep your inbox organized and clutter-free. In this article, we will guide you through the steps to delete emails from Outlook on both desktop and mobile devices.

Deleting Emails on Desktop

1. Open Outlook on your computer and navigate to the folder containing the email you want to delete.

2. Select the email by clicking on it. If you want to delete multiple emails, hold down the Ctrl key and click on each email you want to delete.

3. Once the emails are selected, click on the “Delete” button located in the ribbon at the top of the screen. Alternatively, you can press the “Delete” key on your keyboard.

4. The selected emails will be moved to the “Deleted Items” folder. If you want to permanently delete the emails without moving them to the “Deleted Items” folder, click on “Empty Deleted Items Folder” in the Deleted Items folder.

Deleting Emails on Mobile Devices

1. Open the Outlook app on your mobile device and log in to your account.

2. Navigate to the folder containing the email you want to delete.

3. Tap on the email to select it. If you want to delete multiple emails, tap on the “Select” button and then tap on each email you want to delete.

4. Once the emails are selected, tap on the “Delete” button. The selected emails will be moved to the “Deleted Items” folder.

5. To permanently delete the emails, go to the “Deleted Items” folder, tap on the “Select” button, and then tap on the “Delete” button. This will remove the emails from your device.

Deleting Emails from a Shared Folder

1. Open the shared folder containing the email you want to delete.

2. Select the email by clicking on it. If you want to delete multiple emails, hold down the Ctrl key and click on each email you want to delete.

3. Click on the “Delete” button in the ribbon at the top of the screen or press the “Delete” key on your keyboard.

4. Since you are deleting an email from a shared folder, you will be prompted to confirm the deletion. Click “Yes” to proceed.

5. The email will be deleted from the shared folder and will no longer be visible to other users with access to the folder.

By following these simple steps, you can easily delete emails from Outlook and keep your inbox clutter-free. Remember to regularly clean up your inbox to ensure a smooth and efficient email management experience.