Mastering the Art of Job Application Follow-Up Emails- A Comprehensive Guide

How to Write Email Follow Up on Job Application

Writing a follow-up email after submitting a job application is a crucial step in the job search process. It shows your interest in the position and your dedication to the company. A well-crafted follow-up email can make a significant difference in securing an interview. In this article, we will guide you through the process of writing an effective follow-up email on a job application.

1. Timing is Key

The first thing to consider is the timing of your follow-up email. It is generally recommended to send it within one to two weeks after submitting your application. This timeframe allows the employer to review your application without feeling rushed, yet it demonstrates your eagerness to be considered for the position.

2. Subject Line

Your subject line should be clear and concise, indicating that it is a follow-up on your job application. Use a format like “Follow-Up: [Your Name] – [Job Title] Application” to make it easy for the employer to identify your email.

3. Greeting

Start your email with a professional greeting, addressing the recipient by name if possible. If you don’t have the name, it’s acceptable to use “Dear Hiring Manager” or “Dear [Company Name] Team.”

4. Express Gratitude

Begin by expressing your gratitude for the opportunity to apply for the position. Mention the specific job title and company name to personalize the email.

5. Reiterate Your Interest

Reiterate your interest in the position and the company. Highlight any relevant skills or experiences that make you a good fit for the role. This is an opportunity to remind the employer why you are a suitable candidate.

6. Mention Any Additional Information

If you have any additional information or documents that you would like to provide, mention them in your follow-up email. For example, you might include a link to your LinkedIn profile, a portfolio, or a recommendation letter.

7. Ask for an Update

Politely ask for an update on the hiring process. This shows your continued interest in the position and gives the employer a chance to respond.

8. Close with a Call to Action

End your email with a call to action. Encourage the employer to reach out if they have any questions or need further information. You can also mention that you are available for an interview at your earliest convenience.

9. Professional Closing

Conclude your email with a professional closing, such as “Best regards,” “Sincerely,” or “Thank you.” Sign off with your full name and contact information.

10. Proofread and Send

Before sending your follow-up email, proofread it for any spelling or grammatical errors. Double-check your contact information and the job title and company name to ensure accuracy. Once you are satisfied with the email, send it.

Writing a follow-up email on a job application is a simple yet effective way to demonstrate your enthusiasm and commitment to the position. By following these steps, you can increase your chances of securing an interview and ultimately landing the job.